Hot desk booking software: manages desks, rooms, parking, supports mobile workers, easy staff self-service booking, no user staff training, puts facilities staff in control

Hot Desk Booking For Mobile Workers

Employee self-service solution
Book hot desks
Reserve car parking space
Book meeting rooms
Add projector, laptop, catering

Self-service solution for staff

Mobile working staff can access the system securely from anywhere: home, another office, hotels, an internet café, via an extranet portal. They can book a hot-desk, car park space and even book a meeting room with ancillary equipment such as projector, laptop and catering supplies. The system manages availability of all resources via easy to use screens presented through a web browser, such that anyone familiar with internet shopping can book with no training required.

Automated Facilities Management

Operational staff in your facilities management department can control the system, printing out booking schedules for the day, searching existing bookings quickly and easily and making block bookings or multiple bookings quickly and easily. If a facility has to be unexpectedly suspended the messaging module enables operational staff to automatically email or text message everyone who has booked, to let them know of the cancellation.

Management Information

A full audit trail keeps tabs on who made or changed a booking. Management reports allow you to see who is using the facilities, analyse working patterns and utilisation levels so that you can optimise facilities to meet the needs of your flexible workforce.

Cost Centres

An accounting module allows allocation of bookings to different cost centres, enabling you to share usage of desks, car parking and meeting rooms between a number of different departments and account for the levels of usage made by each department.

What else do I need to know?

Very user-friendly for both staff and customers to complete the bookings.
Simple to set up and easy to manage plus Toplevel has an excellent customer service reputation.
Good customisation ability which means that it can be tailored to meet your own requirements, e.g. to offer provisional bookings, different opening times for each office, and individual availability for each member of staff.